After discussing with finance please see the steps for purchasing machines here:
Design sources multiple quotes for the proposed machine we would like to purchase
Design shares the selected final quote with Jack Lam with an explanation of why this is the best option
Design clarifies with Jack which of the three ‘CAPEX’ budgets the machine will be categorised under (see table from Angel below)
Jack Lam will submit the request into CAPEX manager
Machines <$2000 AUD to be approved by Tony, <$20 000 to be approved by CFO (Jon Stewart), >$20 000 to be approved by Anna C
Each CAPEX can be followed up with Jack to understand the status
When the CAPEX is approved, Design will request Jack sends a copy of the PDF confirmation
Design will forward the PDF confirmation along with the quote/invoice to accounts payable
Accounts payable will make the transaction for us
Design will track the value of each machine to ensure the total cost for this year is within the budgets below
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