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After discussing with finance please see the steps for purchasing machines here:
STEP 1: Design sources multiple quotes for the proposed machine we would like to purchase
STEP 2: Design shares the
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quotes with Jack Lam with an explanation of
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which one is the best option (based on function, price, etc.)
STEP 3: Design clarifies with Jack which of the three ‘CAPEX’ budgets the machine will be categorised under (see table from Angel below)
STEP 4: Jack Lam will submit the request into CAPEX manager and upload the quotes as attachments
STEP 5: Machines <$2000 AUD to be approved by Tony, <$20 000 to be approved by CFO (Jon Stewart), >$20 000 to be approved by Anna C
STEP 6: Each CAPEX can be followed up with Jack to understand the status
STEP 7: When the CAPEX is approved, Design will request Jack sends a copy of the PDF confirmation
STEP 8: Design will forward the PDF confirmation along with the quote/invoice to accounts payable
STEP 9: Accounts payable will make the transaction for us
STEP 10: Design will track the value of each machine to ensure the total cost for this year is within the budgets below
